Equipment · All locations
Live sensors
Walk-in cooler #2 · Royal Oak 6 AM read, 7 days
Same shape as the June failure
Cooler #1 drifted 1.9° over five days before it quit on Jun 14, which cost 4.5 hours and $1,180 of product. This unit is on day five.
Current readings 34 of 34 reporting
Walk-in cooler #2 · Royal Oak
Rising 5 days · 2 consecutive reads over limit
Walk-in cooler #1 · Royal Oak
Compressor replaced Jun 14
Walk-in cooler · Estevan
Steady 30 days
Freezer #1 · Torquay
Steady 30 days
Prep fridge · Torquay
Door-open events normal for a Monday
71°C
Alert rule: two consecutive reads above 4.0°C raises a critical item on Today. One warm read on its own does not, because a delivery door open for ten minutes is not a failing cooler.
Asset register
Every asset with a sensor, a service contract, or a repair history → compliance view
| Asset | Location | Age | Signal | Repairs, 12 mo | Next service | |
|---|---|---|---|---|---|---|
| Walk-in cooler #2 Last service Mar 2026 |
Royal Oak | 9 yr | Temp drift, 5 days | $2,840 | Aug 14 | |
| Dish machine Third pump call in 12 months |
Royal Oak | 11 yr | Past replace line | $3,120 | Aug 14 | |
| Espresso machine Voice note Jul 30: “making that noise again” |
Estevan | 7 yr | Watch | $1,910 | Aug 8 | |
| Combi oven Under warranty to Mar 2027 |
Estevan | 5 yr | Serviced Jun 20 | $3,180 | Dec 20 | |
| Ice machine | Royal Oak | 6 yr | Normal | $1,480 | Aug 26 | |
| Hood fan Cleaned Jul 12 |
Torquay | 8 yr | Normal | $1,240 | Jan 2027 | |
| Flat-top range | Torquay | 6 yr | Normal | $1,620 | Aug 20 | |
| Freezer #1 | Torquay | 4 yr | Stable −18.2°C | $640 | Nov 4 |
The eight assets above carry $16,030 of the $18,640 spent in the last 12 months. The remaining $2,610 is spread across small equipment: toasters, mixers, two POS printers.
Repair vs replace
Repairs as a share of replacement cost Rule: price it past 50%
Dish machine58%
Espresso45%
Cooler #237%
Flat-top19%
Combi oven14%
Hood fan13%
Dish machine · Royal Oak
$3,120 of repairs against $5,400 to replace, and the next pump call is quoted at $780. A replacement lands in 3 weeks, so this is a decision to make before it fails on a Saturday.
Espresso machine · Estevan
Under the line, but three calls in 14 months and a noise complaint on Jul 30
Repair spend by month $18,640 · 12 months
Planned and routine
Reactive
Failure
One failure month is 23% of the year's repair spend, and none of it was budgeted. That is the argument for acting on cooler #2 this week rather than next.
Preventive maintenance & vendors
Service calendar 5 due in 30 days
| Date | Service | Location | Vendor | Status |
|---|---|---|---|---|
| Aug 8 | Espresso descale & service | Estevan | Bean Machine Co | Confirmed |
| Aug 14 | Refrigeration quarterly PM 6 units, includes cooler #2 | Royal Oak | Coast Refrigeration | Quote requested |
| Aug 20 | Fryer boil-out & oil filtration audit | Torquay | In house | Scheduled |
| Aug 26 | Ice machine sanitation | Estevan | Coast Refrigeration | Booked |
| Aug 28 | Ansul suppression service Also on the compliance calendar | Royal Oak | Island Mechanical | Booked |
| Sep 10 | Hood & duct cleaning | Estevan | Island Mechanical | 37 days |
Nothing books itself
The calendar drafts the request and holds the vendor's confirmation email against the record. You still say yes.
Vendors & response Contract terms on file
Coast Refrigeration
Contract · 4 hour response · avg 3.2 h over 6 calls
Island Mechanical
Annual hood, duct and Ansul agreement · renews Feb
Bean Machine Co
Time and materials · $145/h plus parts
After hours escalation
Coast pager, then the Royal Oak GM, then Brian. Order set once and it stays set.
Downtime log · 12 months
Jun 14 · Walk-in cooler #1 failure
Royal Oak · $1,180 product loss · compressor replaced
Nov 18 · Espresso boiler
Estevan · coffee off the menu for a morning
Feb 9 · Freezer defrost fault
Torquay · no product loss, caught by the sensor overnight
Mar 2 · Dish machine pump
Royal Oak · hand washing through dinner service